Executive Assistant to Leadership

Animakee Wa Zhing #37 is seeking a dynamic individual to join its team as the Executive Assistant to Leadership. Reporting directly to Leadership and working closely with the General Manager, the Executive Assistant will provide administrative, scheduling, logistical, and communications support to ensure the efficient operation of the Leadership Office. The successful candidate will be organized, professional, diplomatic, and committed to maintaining confidentiality while respecting Indigenous governance, community protocols, and engagement.

General:

• Number of Employees: 60
• Salary Range: $60,000 to $70,000

Perks & Benefits:

• Employer paid health and dental benefits.
• Company matched pension plan.
• 4-day work week.
• Paid vacation allotment, plus 2 weeks paid vacation at Christmas.
• Statutory and Indigenous holidays.

Position Overview:

• Provide daily administrative support to Leadership, including; scheduling, correspondence, coordination, and filing.
• Draft, edit, manage internal and external communications on behalf of Leadership.
• Prepare meeting agendas, take notes, and ensure timely follow-up on action items.
• Assist with organizing meetings, community engagements, and official events involving Leadership.
• Liaise with Council members, department heads, community members, and external partners.
• Maintain accurate and confidential records, correspondence logs, and briefing documents.
• Monitor and manage incoming requests, emails, and information directed to Leadership’s office.
• Support the preparation of reports, presentations, and briefing packages as needed.
• Ensure Leadership is fully briefed and supported in advance of meetings and public events.
• Other duties as assigned to support the effective operation of the Chief and Council Office.

Qualifications:

• Post-Secondary education in administration, political science, Indigenous governance, communications, or a related field; or a combination of equivalent education and relevant experience.
• 2-3 years of experience in a senior administrative support role, preferably in a government, First Nation, or non-profit setting.
• Strong knowledge of First Nation governance structures and community protocols.
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and able to manage
competing priorities in a fast-paced environment.
• Ability to handle confidential and sensitive information with discretion.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and digital communication tools.
• Knowledge of Anishinaabemowin and Anishinaabe Culture and values is a strong asset.
• Experience working in First Nation communities is an asset.
• Satisfactory Criminal Record Check.
• Valid driver’s license with clean drivers abstract.
• Access to reliable transportation.
• Other duties as assigned.

The position is open until filled.
Interested applicants can apply via email to: jobs@nwa37.ca.
When applying, you MUST include a cover letter addressing the position, detailed resume, and 3 references.
We thank all applicants for applying. Only candidates selected for an interview will be contacted.